Tips for Making Online Board Meetings Productive

Online board meetings are a convenient method for non-profit organizations and their staff to conduct business. As with any meeting, a variety of aspects can impact the efficiency of an internet board meeting. This article provides tips for making your virtual board meetings efficient and also outlines the most common mistakes that can be avoided.

The lack of engagement

Many boards of nonprofits find that they struggle to keep members who are not in the office. This is particularly true if you’ve changed from face-toface meetings to remote sessions. Meetings can be affected by low participation when members of the board aren’t comfortable communicating via video or if they aren’t comfortable with the technology.

Committee reports are typically the least entertaining items on the agenda, and it can be difficult to get people to engage in discussion of them during the virtual meeting. Encourage your committee members to include in their reports a question or a request for feedback from the Board.

Inadequate meeting minutes

The designated minutes-takers on your board are responsible for ensuring every critical discussion and decision of the virtual meetings are documented in a clear and concise manner. They should refrain from describing personal opinions or informal discussions and should aim for a balance between thoroughness and conciseness. It is also crucial that your minutes are recorded exactly as they you could check here https://protectednetwork.org/optimizing-strategic-planning-with-ma-data-rooms/ were and that you have an established system to ensure secure storage of all documents that are related to the meeting, such as governing documents financial reports, and much more. This will avoid confusion and help improve accountability.